BlueArc Construction
What it is and who it is for
BlueArc Construction keeps every job and every dollar under control, from the first quote to the final claim. It brings the office and the site into one place, so the numbers you quote, the work you do and the money you are billed all line up.
It is for builders, contractors and construction business owners who are running real jobs with real margins, and who are tired of quotes in one spreadsheet, costs in another, dockets in the ute and no clear view of where a job actually stands until it is too late to change anything.
The problem it solves
On most jobs the money story is told in fragments. The quote is a spreadsheet. Actual costs arrive as invoices, often weeks later. Site records are photos and paper. By the time everything is added up, the job is finished and the margin is whatever it turned out to be. If a supplier over bills, it can slip through. If a variation is not captured, it never gets claimed.
BlueArc Construction ties it together so you always know your cost position while there is still time to act, capture what happens on site as it happens, and check that what you are billed matches what you agreed and received.
How it works end to end
- Messy input. Quotes, site notes, photos, delivery dockets and supplier invoices arrive from the office and the site.
- AI proposes. The system reads them and proposes structured work, a cost position, a diary entry or a bill match.
- A person confirms. Proposals wait for a person to confirm. Nothing is billed, matched or closed on its own.
- Proof and outcome. Confirmed work moves through stage gates with a live cost position and an audit trail, all the way to a clean closeout.
Key capabilities
Smart quoting and a live cost position
Quoting is smart and connected to the job, not stranded in a spreadsheet. Once a job is running, you see a live cost position that compares committed and actual costs against the budget you quoted. You know whether a job is on track while you can still do something about it.
Site diary, SWMS and offline capture
The site diary captures what happened on the day, with SWMS handled in the same place, so safety documentation lives with the job rather than in a folder somewhere. Capture works offline, because sites lose signal, and syncs when connection returns. Nothing is lost because the site was in a black spot.
Three way bill match
When a supplier invoice arrives, the system runs a three way bill match against the order and what was received. Discrepancies are surfaced for a person to confirm rather than paid quietly. Over billing and mistakes get caught before the money goes out.
Stage gates
Work moves through stage gates, so a job progresses in a controlled way and nothing skips ahead before it should. Each gate is a clear point where a person confirms the job is ready to move on, which keeps the whole job honest from quote to closeout.
A typical day or workflow
In the morning the office reviews new quotes the system has helped assemble and sends them out the same day they were asked for. On site, a supervisor logs the day in the site diary, attaches photos and confirms the SWMS, all offline, and it syncs when they get back to signal. Through the day supplier invoices arrive and the system matches each against its order and delivery, presenting a couple of mismatches for the office to check before paying. The owner opens the live cost position on the active jobs and sees one running slightly over, in time to adjust. At the end of the job the stage gates are all cleared, the claim is complete and the closeout is clean, with the evidence behind every figure.
Setup and getting live
You bring in your current jobs, your suppliers and your cost structure, and connect the channels where quotes and invoices arrive. The team confirms the first quotes, diary entries and bill matches to settle the patterns, then you are running live jobs on it. Most builders are live in days, not months, because the product already speaks the language of the trade.
Security, privacy and localisation
BlueArc Construction is Australian hosted in the Sydney region, and our practices are ISO 27001 and SOC 2 aligned. Site capture works offline and syncs securely when connection returns. Every confirmed action, from a bill match to a stage gate, carries an audit trail, so a claim or a closeout can be evidenced on demand.
FAQ
Will it work on site where there is no signal? Yes. Site diary and capture are offline first, so a supervisor can log the day with photos and SWMS in a black spot, and it syncs when signal returns.
How does the three way bill match protect my margin? It checks each supplier invoice against the order and what was received, and surfaces any mismatch for a person to confirm before payment, so over billing and errors are caught early.
Can I see whether a job is making money before it finishes? Yes. The live cost position compares committed and actual costs against the quoted budget, so you can act while the job is still running.
Does anything get billed or closed automatically? No. The AI proposes and a person confirms. Bills, matches and stage gates all pass through a person.
What are stage gates? Controlled points a job moves through, where a person confirms the work is ready to progress, so nothing skips ahead before it should.
How long until we are live? Days, not months. You bring in your jobs and suppliers, confirm the first proposals, and start running live jobs.
Next step
Book a demo and we will run one of your job types through it, from quote to closeout, so you can see the live cost position and the bill match on your own numbers.