BlueArc Accounting
What it is and who it is for
BlueArc Accounting is shared books for a business and its accounting firm, kept in sync so the two sides are never out of step. The business works in its own ledger. The firm sees the same numbers through a firm view built for portfolio work. Both look at one source of truth, at the same time.
It is for business owners and bookkeepers who are tired of sending files back and forth, and for accounting firms that want to run a whole portfolio without chasing each client for the latest version. It is localised across Australia, New Zealand and Singapore, so payroll and tax follow the right rules for the jurisdiction you are in.
The problem it solves
The usual arrangement has a business keeping its own records, then handing a copy to the firm, which reworks them, finds questions, sends them back, and waits. By the time BAS or a year end rolls around, nobody is certain which version is current. Reconciliations drift. Questions pile up. The relationship runs on email attachments and good faith.
BlueArc Accounting removes the handover. There is no copy to send because there is only one set of books, seen two ways. The business always sees its own position. The firm always sees the truth it needs to advise, review and lodge.
How it works end to end
The flow is the same one that runs through every BlueArc product. Messy input comes in, the AI proposes, a person confirms, and proof follows.
- Messy input. Bank feeds, receipts, invoices and payroll events arrive in whatever form they come.
- AI proposes. The system reads each item and proposes a coded, categorised entry, matched against the ledger.
- A person confirms. Proposals sit in a review queue. A bookkeeper or the firm confirms them. Nothing posts on its own.
- Proof and outcome. Once confirmed, entries flow into a ledger that the business and the firm both see, with an audit trail behind every posting, ready for BAS, review or lodgement.
Key capabilities
Business ledger and firm view in sync
The business ledger and the firm view are two windows onto the same books. When the business confirms a batch, the firm sees it immediately. When the firm makes an adjustment, the business sees the effect. There is no reconciliation between the two because there is only one.
Firm cockpit and portfolio review queue
Firms get a cockpit that shows the whole portfolio at a glance and a review queue that gathers every client's proposals into one prioritised list. Instead of opening each client file in turn, the team works the queue, confirming and querying as they go.
BAS review queue
BAS is its own review queue. The system assembles the period, flags anything that needs a look, and presents it for confirmation before anything is lodged. The firm reviews, the business sees the same figures, and the lodgement goes out with a clear record of what was checked.
AML and bulk lodgement
AML checks and bulk lodgement are built in, so firms can meet their obligations and lodge across many clients without leaving the platform or stitching tools together.
Payroll and tax localised across AU, NZ and SG
Payroll and tax follow the rules of the jurisdiction. A New Zealand business runs New Zealand payroll, an Australian business runs Australian payroll and BAS, and a Singapore business runs Singapore rules. The localisation is built in rather than bolted on.
A typical day or workflow
A bookkeeper opens the review queue in the morning. Overnight the system has read the bank feed and the day's receipts and proposed entries for each. Most are clear and get confirmed in a pass. A handful need a decision, so the bookkeeper codes them and moves on. At the firm, a partner opens the cockpit, sees which clients are ready for BAS, and works the BAS review queue for the ones due this cycle, confirming figures the business can already see. When a client rings with a question about a payment, the answer is on screen in seconds because both sides are looking at the same books. Nothing needs to be exported, emailed or reconciled between systems.
Setup and getting live
You connect your bank feeds and your existing accounting data, and invite your firm, or your clients if you are the firm. The AI starts reading and proposing straight away, and your team confirms the first batches to settle the patterns. Because there is one ledger rather than two systems to reconcile, most businesses are live in days, not months.
Security, privacy and localisation
BlueArc Accounting is Australian hosted in the Sydney region, and our practices are ISO 27001 and SOC 2 aligned. Payroll and tax are localised for Australia, New Zealand and Singapore. Every posting carries an audit trail, and because the business and firm share one ledger, there is a single, verifiable record rather than competing copies.
FAQ
Does the business lose control to the firm, or the firm lose visibility of the business? Neither. Both sides see the same books. The business works its own ledger and the firm works its view, and confirmations are always made by a person on the relevant side.
Can we still use it if we work across more than one country? Yes. Payroll and tax are localised for AU, NZ and SG, so a group with entities in more than one of those markets can run each under the right rules.
Does anything post automatically? No. The AI proposes entries and places them in a review queue. A person confirms before anything posts or lodges.
How does BAS work? BAS has its own review queue. The system assembles the period and flags what needs attention, the firm reviews and confirms, and the business sees the same figures throughout.
What about AML obligations? AML checks are built in alongside bulk lodgement, so firms can meet their obligations within the platform.
How long until we are live? Days, not months. You connect your feeds and data, confirm the first proposals, and go live once the queue is flowing.
Next step
Book a demo and we will show you the business ledger and the firm view side by side, with your own numbers, so you can see what one shared set of books feels like.